--- title: "Information for Administrators" description: "Setting up SAP S/4HANA Cloud and SAP BTP for MDM, the two destinations and the identity mode, users and roles, custom fields, notifications, AI access, retention and security." source: "https://help.rikaiso.com/public-cloud/2026.2/administration" edition: "public-cloud" editionLabel: "S/4HANA Public Cloud" version: "2026.2" latest: true language: "en" updated: "2026-11-05" --- # Information for Administrators > Setting up SAP S/4HANA Cloud and SAP BTP for MDM, the two destinations and the identity mode, users and roles, custom fields, notifications, AI access, retention and security. > **Draft brief for authors.** Section page, the equivalent of SAP's "Information for Key Users". For the subscriber's administrators and key users: the setup checklist, prerequisites, the SAP side for the Public Edition and the Private Edition, the destinations in SAP BTP, users and roles, add-ons and quota, your own fields, notifications, AI assistants and integrations, data retention, security, verification, day-to-day operation and configuration recommendations. ## In this section - [Setup Overview and Checklist](https://help.rikaiso.com/public-cloud/2026.2/admin-setup-overview.md): Who does what in which order to connect MDM to your SAP system, with the two decisions to make first and a printable checklist. - [Prerequisites](https://help.rikaiso.com/public-cloud/2026.2/prerequisites.md): What must exist in SAP S/4HANA Cloud, in SAP BTP and in your identity provider before MDM can be connected, for the Public and the Private Edition. - [Setting Up SAP S/4HANA Cloud Public Edition](https://help.rikaiso.com/public-cloud/2026.2/setup-public-edition.md): The communication user, system and arrangement in SAP S/4HANA Cloud, the optional arrangements for value helps, and the business users needed for user propagation. - [Setting Up SAP S/4HANA Cloud Private Edition (On Premise)](https://help.rikaiso.com/public-cloud/2026.2/setup-private-edition.md): Services, technical user and authorizations in your on-premise system, the SAP Cloud Connector, principal propagation, and what differs at runtime. - [Completing the Destinations in SAP BTP](https://help.rikaiso.com/public-cloud/2026.2/destinations.md): The application and the technical destination, the identity mode they decide, the optional Joule, notifications and Fiori-link settings, and how to check the connection. - [Users, Roles and Role Collections](https://help.rikaiso.com/public-cloud/2026.2/users-and-roles.md): The authorization model (View, Edit, Process per object), the shipped role collections, building your own collections, the identity provider and the Support Operator role. - [Add-Ons, Plans and Quota in Your Subaccount](https://help.rikaiso.com/public-cloud/2026.2/managing-add-ons-and-quota.md): Where your entitlement shows, when the usage notice appears, how to ask for an extension, how to resume a paused run afterwards, and what ends when an add-on expires. - [Your Own Fields (Custom Fields)](https://help.rikaiso.com/public-cloud/2026.2/custom-fields.md): Enable a key-user custom field for the object's API in SAP and MDM adds it to templates, staging columns, lists and Mass Edit within half an hour, or at once on request. - [Notifications for Finished Jobs](https://help.rikaiso.com/public-cloud/2026.2/job-notifications.md): Connect your SAP Alert Notification service and receive an e-mail, Teams or Slack message for every finished upload and processing run. - [AI Assistants and Integrations: Enabling Access](https://help.rikaiso.com/public-cloud/2026.2/enabling-ai-access.md): How assistant access works, credentials for server-side agents through the service broker, the setup matrix per client, and the governance switches. - [Data Retention and Housekeeping](https://help.rikaiso.com/public-cloud/2026.2/data-retention.md): How long Tasks, uploaded files, the history, settings and saved filter links are kept, what users can delete themselves and what support can purge on demand. - [Security and Data Protection](https://help.rikaiso.com/public-cloud/2026.2/security-and-data-protection.md): Authentication and sessions, authorization, tenant isolation, what MDM stores and classifies, logging and redaction, audit events, and what the subscriber controls. - [Verifying the Setup](https://help.rikaiso.com/public-cloud/2026.2/verifying-the-setup.md): Three checks that prove the connection: a clear status for every licensed family, a list with your SAP records and a value help with your values, and one record round trip. - [Operating MDM Day to Day](https://help.rikaiso.com/public-cloud/2026.2/day-to-day-operations.md): What to watch, what happens during MDM updates, how to read Application Logs as an administrator, and when to involve the provider. - [Configuration Recommendations](https://help.rikaiso.com/public-cloud/2026.2/configuration-recommendations.md): How to set up MDM so that your organization gets the most out of it: arrangement scope, identity mode, segregation of duties, templates, test system first, notifications, quota ownership.