---
title: "Preparing Changes with a Template File"
description: "Downloading and understanding the template, filling in values, the row actions, using your own spreadsheet, uploading, reading the findings, preparing large volumes."
source: "https://help.rikaiso.com/public-cloud/2026.2/preparing-changes-with-templates"
edition: "public-cloud"
editionLabel: "S/4HANA Public Cloud"
version: "2026.2"
latest: true
language: "en"
section: "Working with Master Data"
updated: "2026-11-05"
---

# Preparing Changes with a Template File

> Downloading and understanding the template, filling in values, the row actions, using your own spreadsheet, uploading, reading the findings, preparing large volumes.

> **Draft brief for authors.** Section page.

**Source in the product repository:** `docs/reviews/upload-and-download-template-review.md`, the `templateIntro*` texts in `i18n/i18n.properties`, `srv/lib/upload-limits.js`, `app/mdm100/webapp/i18n/i18n.properties`.

## In this section

- [Downloading a Template](https://help.rikaiso.com/public-cloud/2026.2/downloading-a-template.md): Download an empty template or one pre-filled with selected or all records, with the fields you choose, from Manage Master Data Objects.
- [Understanding the Template](https://help.rikaiso.com/public-cloud/2026.2/understanding-the-template.md): The sheets, the five header rows, the Introduction sheet, key and optional columns, and what you must not change.
- [Filling In Values](https://help.rikaiso.com/public-cloud/2026.2/filling-in-values.md): How to write text, numbers, dates, times, yes/no, units and descriptions so that every cell is accepted, and what an empty cell means.
- [Row Actions: Create, Change, Delete and SAP Operations](https://help.rikaiso.com/public-cloud/2026.2/row-actions.md): The Action column decides what a row does in SAP: change a record, create one, delete one, or run an SAP operation such as Install; each kind sends different cells.
- [Using Your Own Spreadsheet](https://help.rikaiso.com/public-cloud/2026.2/using-your-own-spreadsheet.md): Any spreadsheet of the object is accepted: headers by technical name or label in any shipped language, the header row anywhere, no Introduction sheet needed.
- [Uploading a File](https://help.rikaiso.com/public-cloud/2026.2/uploading-a-file.md): Upload a filled template or your own spreadsheet; the upload becomes a Task you can check before anything reaches SAP.
- [Reading the Upload Findings](https://help.rikaiso.com/public-cloud/2026.2/reading-upload-findings.md): An upload reports every problem at once with the cell, the value found and what the field expects; nothing is uploaded until the file is corrected.
- [Preparing Large Volumes](https://help.rikaiso.com/public-cloud/2026.2/large-volumes.md): How to split files, choose parallel or one-at-a-time processing, use background runs and scheduling, and plan the quota for tens of thousands of records.