---
title: "Understanding the Template"
description: "The sheets, the five header rows, the Introduction sheet, key and optional columns, and what you must not change."
source: "https://help.rikaiso.com/public-cloud/2026.2/understanding-the-template"
edition: "public-cloud"
editionLabel: "S/4HANA Public Cloud"
version: "2026.2"
latest: true
language: "en"
section: "Working with Master Data > Preparing Changes with a Template File"
updated: "2026-11-05"
---

# Understanding the Template

> The sheets, the five header rows, the Introduction sheet, key and optional columns, and what you must not change.

> **Draft brief for authors.** Replace with the final text; keep the structure. Annotated screenshot of rows 1–5.

**Page type:** Reference · **Audience:** Business user

**Contains**

- The sheets; rows 1–5: the technical names hidden in row 3, the labels in row 4, the hints and allowed digits in row 5; the Introduction sheet and its version.
- Key columns and protected cells; optional columns may be deleted (a deleted column leaves the field unchanged); hidden rows and columns are uploaded too.
- Do not: rename, delete or reorder sheets, insert columns, edit rows 1–5, use merged cells, formatting or rich text.
- The Introduction names your SAP system when the template was made for a Private Edition release.

**Related information:** `filling-in-values`, `row-actions`, `using-your-own-spreadsheet`.

**Source in the product repository:** the `templateIntro*` texts in `i18n/i18n.properties`, `srv/templates/Template.xml`.